Pdf using the acrobat xi pro accessibility checker

Forms Tagged form fields: All form fields must be tagged with checcker form tag rhe form object element and part of the document structure. In addition, field descriptions labels must be provided via the tooltip form field property to provide the user with a label or instructions for a field. This add the tags and form object elements to the form fields in the proper location in the Tags panel. This step does not add field descriptions. To add a text description to a form field, use the form tools.

Fixing Inaccessible PDFs Using Adobe Acrobat Pro DC

Accessibility guidelines and standards may also require that visual labels be present. The tooltip property is only visible via the mouse and not the keyboard, thus, on-screen chhecker should also acrobatt provided for all user input. Level A3. Make sure that images in the document either have alternate text or, if decorative, are marked as artifacts. If this check fails, perform one of the following: Use the Tags panel to add alternate text for images in the PDF. Level A Figure Therefore, do not apply alternate text to elements with children unless the alternative text or actual text covers the content for these elements as well.

Alternative text is used to provide an alternative for images figures. Actual text is used to provide an alternative to text content. Associated with content: Make sure that alternate text is always an alternate representation for content on the page. If an element has alternate text, but does not contain any page content, there is no way to determine which page it is on. If the Screen Reader Option in the Reading preferences is not set to read the entire document, then screen readers never read the alternate text. Level A Hides annotation: Alternate text can not hide an annotation. This option checks for content other than figures that requires alternate text such as multimedia, annotation, or 3D models.

If an element has alternate text but does not contain any page content, there is no way to determine which page it is on. If additional description is required for the object beyond what can be provided in alternative text, provide a on-page description or link to a description of the non-text object. Level A Tables Because table structure can be complex, it is best practice to check them for accessibility manually. This check indicates whether a proper table structure exists.

To fix this issue, ensure that all acecssibility contain table header cells. To be accessible, tables must contain the same number of columns in each row, and rows in each column. To fix this checkeg, ensure that each table row has the same number of columns or the ColSpan and RowSpan properties of a cell are set properly to account for all cells in a row. Table summaries are optional unless the table data cannot be understood without it. Summaries can improve accessibility in complex acrobaf tables or when the way in which the data is read may be important. To fix this issue, provide a table summary for data tables where it is needed to make the data easier to understand, or to provide instructions on the data should be reviewed.

Level A Lists List items: This check reports whether each LI is a child of L tag. When this check fails, the structure of this list is incorrect. Lists must have the following structure: To fix this issue, ensure that all list item elements have a parent L tag. Level A Lbl and LBody: To fix the list structure, use the Tags panel to place Lbl and LBody elements under each list item. The list bullet or number should be a text node of the Lbl tag and the list item text a text node of the LBody tag. This rule checks nested headings.

When this check fails, headings are not nested properly. For example, a level 1 heading should precede a level 2 heading, etc. The Accessibility Checker is not able to determine when heading structures must be used—that must be determined by manually reviewing the document. To fix this issue, ensure that all heading levels are nested accordingly with no missing heading levels. Level A. The order of headings is not required under WCAG, and is only an advisory technique. Please consult with appropriate legal counsel for guidance on compliance with the referenced guidelines or any other accessibility guidelines.

Figure Successful Accessibility Check. Follow the same instructions as in the previous step.

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However, rather than focusing specifically on headings, consider the overall structure. Are lists tagged as lists? Does content in appear in a reasonable order? In Step 3 you checked the read order of content, and may have rearranged some items so they would flow in a meaningful order in a small window. While this order is typically close to the order of items in the tag tree, the latter is the actual order in which items will be read by screen readers. If items seem to be out of order in the tag tree, drag them to a better location. Authoring tools generate a wide variety of tags.

As long as headings are tagged as headings; and lists, tables, and images are all tagged up appropriately, a document will likely be easy for screen reader users to navigate, read, and understand. In some cases, the tag tree of a document is a total mess, and it might be easier to delete all tags and start over building them from scratch rather than try to fix the existing tags. Step 6. Check for any lingering errors. Run the accessibility checker that is built in to Acrobat Pro. The report lists items in various categories such as Document, Page Content, etc.

Each item is preceded by an icon indicating that the item either passes, fails, or requires manual inspection. Right click on any item to see a list of options for fixing the problem or learning more about it. Skip Rule: Deselects this option in the Accessibility Checker Options dialog box for future checks of this document, and changes the item status to Skipped. Check Again: Runs the checker again on all items. Choose this option after modifying one or more items. Show Report: Displays a report with links to tips on how to repair failed checks. Opens the Accessibility Checker Options dialog box, so you can select which checks are performed.

Accessibility issues Document Prevent security settings from interfering with screen readers A document author can specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited. This setting could interfere with a screen reader's ability to read the document, because screen readers must be able to copy or extract the document's text to convert it to speech. This flag reports whether it's necessary to turn on the security settings that allow accessibility. To fix the rule automatically, select Accessibility Permission Flag on the Accessibility Checker panel.

Consult the following checklist to po sweep a PDF for offering, and (b) fix any intervention The checklist honest applies to Acrobat Pro DC, X, and XI. Butter how to use the Audio Checker in Temperate XI Pro to deliver if investors with data can provide PDF. Changing inner versions of PDF imports can be familiar and easy. Backwards, Apply OCR to a Specialized PDF Buffet. You will need to use Natural Acrobat's OCR Sore.

Then, choose Fix from the Options menu. Or, fix accessibility permissions manually: Choose No Security from the Security Method drop-down list. Click OK and close the Document Properties dialog box. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product.

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Acrobat recognizes when a acfessibility reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes. However, the security settings remain in effect accessigility all other purposes, such as to prevent printing, copying, extracting, commenting, or editing text. See the related WCAG section: If the document appears to contain text, but doesn't contain fonts, it could be an image-only PDF file. Or, to fix this ussing check manually, use OCR to recognize ueing in scanned yhe The Enhance Scans toolset is displayed accessibiligy the secondary toolbar.

Non-text content A Tagged PDF If this rule check fails, the document isn't tagged to specify the correct reading order. Acrobat automatically adds tags to the PDF. To specify tags manually, do one of the following: The Add Tags Report appears in the navigation pane if there are any issues. The report lists potential problems by page, provides a navigational link to each problem, and provides suggestions for fixing them. For more information, see Reading Order tool overview. Open the Tags panel and create the tags tree manually. For more information, see Edit document structure with the Content and Tags panel. Make sure that the reading order displayed in the Tags panel coincides with the logical reading order of the document.

Document language Setting the document language in a PDF enables some screen readers to switch to the appropriate language. This check determines whether the primary text language for the PDF is specified. If the check fails, set the language. To set the language automatically, select Primary Language in the Accessibility Checker tab, and then choose Fix from the Options menu. To set the language manually, do one of the following: If the language doesn't appear in the drop-down list, you can enter the ISO code for the language in the Language field.

This setting applies the primary language for the entire PDF. Accessigility the language for all text in a subtree of the tags tree. Open the Tags panel. Expand the Tags root and select an element. Then choose Properties from the Options menu.

Choose a language from the Language drop-down list. Set the language for a block of text by selecting the text element or container element in the Content panel. Then, right-click Windows or Ctrl-click Mac OS the text and choose Properties from the context menu and choose a language from the Language drop-down list. To fix the title automatically, select Title in the Accessibility Checker tab, and choose Fix from the Options menu. Enter the document title in the Description dialog box deselect Leave As Is, if necessary. Or, fix the title manually: Enter a title in the Title text box. Click OK to close the Description dialog box. To add bookmarks to the document, select Bookmarks on the Accessibility Checker panel, and choose Fix from the Options menu.

In the Structure Elements dialog box, select the elements that you want to use as bookmarks, and click OK. You can also access the Structure Elements dialog box by clicking the Options menu on the Bookmark tab and selecting the New Bookmarks From Structure command. See the related WCAG sections: To fix this issue, make sure that the document's content adheres to the guidelines outlined in WCAG section 1. Or, include a recommendation that the PDF viewer use high-contrast colors:

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